Validating Data

Using the validation functions in the Data menu of Excel, it is possible to check ranges of number or the lengths of strings entered, and also to customize the messages that appear when the validation fails. One can even add prompts so that user is told what to enter when he or she clicks on the cell. Probably the most useful types of validation is List. This checks entries against a list of valid entries, either typed into the Validation dialogue or from a range on the spreadsheet. More usefully, however, it creates a combo box on the spreadsheets that allows the user to select from the valid entries using the mouse.

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